Get a Quotation

Privacy Policy

Privacy Policy for GTF

Last updated: 5 November 2025

1. Who we are

GTF provides services within construction and professional fitness center renovations. This Privacy Policy explains how we collect, use, disclose, and protect personal data when you visit our website and when you interact with us as a client, supplier, or job applicant.

Data controller

GTF legal entity name: GT Forsyning ApS

Registered address: Stationsparken 25 st. 2600 Glostrup

Contact email: info@gtforsyning.dk

Contact phone: +45 33323314

If you are located in the European Economic Area your data is protected under the EU General Data Protection Regulation. If you are located in the United Arab Emirates your data is protected under the UAE Federal Decree Law No 45 of 2021 regarding the Protection of Personal Data.

2. Scope

  • Our public website and any subpages
  • Contact forms and newsletter sign ups
  • Supplier onboarding and partner forms
  • Recruitment forms and applicant tracking
  • Analytics and cookies on our website
  • Customer support through email and phone

3. Personal data we collect

We may collect the following categories

  • Identification data such as name and company
  • Contact data such as email phone and address
  • Professional data such as role CV and qualifications for applicants
  • Commercial data such as project details proposals invoices and payment references
  • Technical data such as IP address device type browser and general location
  • Usage data such as pages viewed session duration and clicks
  • Communication data such as messages sent through forms or email
  • Security data such as access logs for our systems and website

We do not intentionally collect sensitive data unless you voluntarily provide it to support an application and only where permitted by law.

4. How we obtain data

  • Directly from you when you submit forms send emails call us or provide a CV
  • Automatically from your device through cookies and similar technologies
  • From third parties such as recruitment platforms referees background check providers and public sources including company registers

5. Why we use your data

  • To operate and improve our website and digital services
  • To respond to inquiries provide proposals and deliver projects
  • To manage relationships with clients suppliers and partners
  • To recruit evaluate and hire candidates
  • To send service messages and optional marketing communications
  • To comply with legal and regulatory obligations
  • To protect our rights users systems and service security

6. Legal bases under GDPR

Where GDPR applies we process personal data on these bases

  • Contract performance and steps taken before entering a contract
  • Legitimate interests such as service improvement fraud prevention and business administration
  • Consent for optional cookies and marketing where required
  • Legal obligation for tax accounting and compliance record keeping

You can withdraw consent at any time. Where we rely on legitimate interests you may object to processing as described in the Rights section.

7. Recruitment specific information

  • Receive and assess applications and qualifications
  • Arrange interviews tests and references
  • Perform background checks where appropriate and lawful
  • Maintain a talent pool with your consent for future roles

Retention for unsuccessful applicants is normally up to six months unless you consent to a longer period permitted by law. Successful applicant data moves to the employee file with a separate notice.

8. Cookies and analytics

We use necessary cookies to make the site work and optional analytics cookies to understand usage and improve content.

  • Necessary cookies support core functionality and security
  • Analytics cookies measure traffic and performance
  • Marketing cookies are only used if we run campaigns and only with your consent

You can manage preferences through our cookie banner and through your browser settings. See our Cookie Policy for full details.

9. Marketing communications

If you subscribe to updates we use your name and email to send newsletters or event invitations. You can opt out at any time using the unsubscribe link or by contacting us.

10. Sharing your data

We may share data with

  • Service providers for hosting analytics applicant tracking email and security
  • Professional advisers such as auditors and legal counsel
  • Business partners and subcontractors when needed to deliver a project
  • Authorities when required by law or to protect legal rights
  • Entities involved in a merger acquisition or corporate restructuring

Recipients must protect your data and use it only for the intended purpose.

11. International transfers

We operate in Denmark and the United Arab Emirates. When transferring personal data outside the European Economic Area we use appropriate safeguards such as Standard Contractual Clauses or other lawful transfer tools. For transfers from the United Arab Emirates to the European Economic Area or other locations we follow applicable requirements of the United Arab Emirates data protection law.

12. Retention

We keep personal data only as long as necessary for the purposes described in this policy and to meet legal accounting or reporting requirements.

  • Website inquiry records up to twenty four months
  • Contract and invoicing records up to five years or longer if law requires
  • Applicant data up to six months unless a longer period is agreed
  • Cookie level data according to the lifespan set out in our Cookie Policy

13. Security

We use technical and organizational measures to protect personal data. These include access controls encryption at rest and in transit where appropriate network monitoring and staff awareness. No method of transmission or storage is completely secure and we continuously improve our safeguards.

14. Your rights

Where GDPR applies you may

  • Request access to your personal data
  • Request correction of inaccurate or incomplete data
  • Request deletion where there is no overriding legal reason to keep it
  • Object to processing based on legitimate interests
  • Request restriction of processing in certain situations
  • Request portability of data you provided in a structured format
  • Withdraw consent where processing relies on consent

Where United Arab Emirates law applies you have similar rights including access correction deletion and restriction subject to legal exemptions.

To exercise rights contact us using the details in the Contact and complaints section. We will respond within applicable legal timelines.

15. Children

Our website and services are intended for business audiences. We do not knowingly collect personal data from children.

16. Links to other websites

Our website may contain links to third party sites. We are not responsible for their privacy practices. Please review their policies.

17. Changes to this policy

We may update this policy to reflect legal or operational changes. The date at the top shows the latest version. Material changes will be highlighted on this page before they take effect.

18. Contact and complaints

Questions or requests regarding this policy

  • Email info@gtforsyning.dk
  • Address Stationsparken 25 st. 2600 Glostrup
  • Phone +45 33323314

EU users may lodge a complaint with Datatilsynet in Denmark. Users in the United Arab Emirates may lodge a complaint with the United Arab Emirates Data Office. We encourage you to contact us first so we can address any concerns.

Cookie Policy summary

A full Cookie Policy is available on our site. At a glance

  • We use necessary cookies for core site functions
  • We ask for consent before setting analytics and marketing cookies where required
  • You can change your preferences at any time through the cookie banner or browser settings